THE BRITISH COLUMBIA
SQUARE AND ROUND DANCE
FEDERATION

Preserving, Promoting and Perpetuating
Square, Round, Contra, Clogging and other related dance forms
in the Province of British Columbia

www.squaredance.bc.ca
 

HANDBOOK

Table of Contents

Printable copy of the Hand Book click here

FEES AND INSURANCE

      The Federation expects the dancers, clubs and Associations of B.C.
to pay their annual fees before November 30th of each year. (Note: the fees set for 2010-11 are: Federation Membership $5.00; Canadian Society: individual membership $2.00, organization membership $5.00. The Society fee includes both membership and Insurance. Youth dancers who are 19 years and under be exempt from paying the B.C. Federation fee but must continue to pay the Canadian Society Fee. (2010)

      Your Federation membership fee is needed by the Federation to pay the operating expenses: the cost of the 1-800 Infoline number, the Web site, Super Pages, SquareupBC, grants and fundings and those expenses specified in the By-Laws It also is needed for backup and seed money for the provincial biennial festivals. Most of all it is needed for the promotion of Square Dancing in B.C.

      When dancers pay their club treasurer these annual fees, the treasurer forwards the money to the Regional Association Treasurer who in turn forwards it to the Federation Treasurer who then remits to the Canadian S& RD Society their fee. Each club and organization will then be sent the Canadian
S&RD Society membership cards for the paid up members. These cards are your proof of insurance.

Forms are available on the website (www.csrds.ca) or from the Federation Treasurer. For the sake of uniformity, please use these forms only when remitting fees.

      In January (normally) the Society issues Certificates of Membership to clubs and associations that are registered as Society members. Where required, a copy of a Named Insurance Certificate can be obtained covering the owner/renter of the premises used for dancing, when a request is received from the landlord. This is obtained by the club sending a written request to the Insurance Agent: Susan Fedyk (susanfedyk@aon.ca)

      In order to provide an accurate Certificate, the Insurance Company always requires the Club name and details of the facilities where they operate.  This includes the name, address and whether the facility is Public or Private and the dates of the dances (if possible).
The Insurance company awaits the requests and issue certificates as need be.

      Go to : www.csrds.ca and click on the Society page where you will find full information on Insurance.

      Each club should also send in annually the Federation membership fee AND the Canadian Society membership fee

      Each Regional Association should also send in annually the Federation membership fee AND the Canadian Society membership fee.

BCSRDF HANDBOOK PAGE 1

UNDERWRITING THE BIENNIAL B.C. FESTIVALS

The Federation sponsors, underwrites and supports with initial funding, the biennial B.C. Square and Round Dance Festival.

      Every two years one of the B.C. Regions organizes the B.C. Square and Round Dance Festival. These festivals are held in “odd” years - 2003, 2005, 2007 etc. (The Canadian National Conventions are held in the “even” years 2004, 2006, 2008 etc.)

      The Federation maintains a Festival Account, created from shared Festival profits,  which is used as seed money to get the festivals started  It is also used to help festivals that run into financial difficulties.  See Constitution By-Law 7.4 (i) and (ii)

      Bids for National Conventions to be held in B.C. are made through the Federation, which would be the hosting body.

ROUND OF THE MONTH.

      Participating Regions select a Round Dance three times a year called “The Round of the Month.”
The 3rd Vice-President is the coordinator of this selection.

      The guidelines are as follows:

1. There will be three (3) R.O.M. per year,
October (chosen in March), November (chosen in April) and February (chosen in October).
2. Dances written to Pop record labels are allowed in addition to the Round Dance labels.
3. The dance level is no higher than Phase II + 2.
( A Phase II dance can include two Phase III moves in the choreography )
4. The Rounds selected will alternate between 2 Step and Waltz ( when possible).
5. The Region that chooses the Round is responsible for seeing that
 there are sufficient records available. ( It is suggested 100 records).

      When the Round has been selected, the 3rd Vice-President sends the cue sheet to Round Dance leaders in all Regions.

      A list of the Rounds chosen from 1981 - 2003 is available from the 3rd Vice-President.

      This list is also published on the Federation web site. Click Here

THE NEWSLETTER

      This newsletter is designed to convey news of Federation activities and copies will be sent to all Regional Dance publications.

       The complete text is published on the web site and is sent to Region Delegates who will enable every club in their region to receive a copy.

      The newsletter will be published at least three times per year: in summer following the AGM, in the Fall and in the Spring after the Board of Directors’ (Delegate) meeting.

 Read our News Letters.

THE AGM

      The Annual General Meeting of The Federation will normally be held either in Penticton during the Annual PeachFest Square Dance Festival or at the Biennial B.C. Festival.
      Notice of the date, time and place of the AGM will be published on the Website (http://www.squaredance.bc.ca/handbook/notice_of_meeting.shtml) and in the Spring Newsletter.

BCSRDF HANDBOOK PAGE 2

THE WEB SITE

       The Federation maintains a web site at www.squaredance.bc.ca 

       Our main web master is Phil Douziech. (Click Here for E-Mail Address)

       This is a free service provided to all B.C. Square, Round, Contra and Clog Dancers & their Clubs who are members in good standing with the Federation

       This web site has an enormous amount of information on it concerning square, round, clogging and contra dancing in B.C. with pages for each of the dancing Regions of B.C. and pages of General Information.

      Many clubs already have a web page on our system and there is also information about callers and cuers to be found here.

      The Federation Handbook and the Constitution and By-Laws are there.

      The agendas for, and minutes of, the BOD meeting and the AGM are posted there.

      The most recent Federation Newsletter is there.

      There are Links to important Square & Round Dance sites along with Links to many clubs and other areas around the world.

      It is important that each club, region, caller, cuer keep this information current.

      Please make an effort before the start of each dance season and during the season as things change, to inform the Webmaster of any changes in dance dates or locations or new events in your club or region so that information on the web site is current.

      Clubs, please get information about New Dancer Dances (Classes) on the web site as early as possible even if you are only anticipating having New Dancer Dances. People visit the website and need this information if they are to be encouraged to start square dancing.

      Our goal is to have every club support its own up-to-date page on the web site.

All a club needs to do is email the information to Phil Douziech, the Federation webmaster,

(Click Here for E-Mail Address) and he will convert it to a web page and put it on the Federation web site as your club page.

      Most Regional Associations have a web master. Ask who this is and how you can make use of his or her services to get information on the Federation site.

      There is always someone in every club who has a computer - ensure that this person can help your club with email and web page access and information. Also ensure that he or she has contacted the Federation President or Secretary to be the email contact for your club.

www.squaredance.bc.ca

The Canadian Square and Round Dance Society also has a web page:

www.squaredance.ca

BCSRDF HANDBOOK PAGE 3

THE INFOLINE

The Federation maintains a Toll free 1 - 800 telephone number for B.C. Square Dance information.

1 - 800 - 335 - 9433
(Don’t leave home without it!)

 Click Here for E-Mail Address

      This line is your link for spreading the news about your club’s events.

      It is also your link for information on what is happening in the Province’s Square
      Dance world.

      By calling this Infoline, you will be able to access information about square, round and clog dancing in ALL the provincial Regions.

Want to know on which night a certain club dances? Call the Infoline!

Want to know how to contact a caller or cuer or club leader? Call the Infoline!

Want to contact a member of the Federation Executive? Call the Infoline!

Want to know if there is a special dance in a town or city you plan to visit? Call the Infoline!

Want to know when new dancer nights start in a particular place? Call the Infoline!

BUT - IN ORDER TO KEEP THIS INFORMATION UP TO DATE, CLUBS NEED TO SEND IN INFORMATION ABOUT THEIR ACTIVITIES AND ALSO ABOUT CHANGES OR ADDITIONS TO THEIR CURRENT PROGRAMMES.

You can send this information by:

1. Calling: 1 - 800 - 335 - 9433

2. e-mailing: Find current infoline manager’s email address on the website
(www.squaredance.bc.ca)

4. Snail mailing: Find current infoline manager’s postal address on the website
(www.squaredance.bc.ca)


The Infoline number is now listed in the yellow super pages of the telephone directory under “Dancing Schools”



The Canadian Square and Round Dance Society also has a toll free number:

1 - 866 - 206 - 6696
(Anywhere in Canada)

BCSRDF HANDBOOK PAGE 4

RECOGNITION

     The Federation likes to be able to recognize important Square Dance Milestones in our province.

     However, it is up to clubs and regions to inform the Federation of upcoming Milestones, so please make the effort to contact the chair of the Recognition Committee - normally the 2nd Vice-President (or a member of the Executive) with news of the upcoming important events happening in your club or region so you can ensure that recognition can be made at the appropriate time.

     The Federation presents crests to clubs to be added to their banners to mark the historic years of the club’s existence: 25, 30, 35 and on.

      The Federation also recognizes Callers and Cuers for the Milestone years of service to a club with the presentation of a Certificate for the years 25, 30 , 35 and on.

      The Canadian Square and Round Dance Society also recognizes such Milestones and The Federation will keep the Society informed of these events.

      The Federation also would like to be able to recognize Dancers, Callers, Cuers and Leaders for any outstanding service to Square Dancing and the Federation by means of a Certificate of Recognition. This Certificate would be in addition to any recognition given by a club or regional association.

      Clubs should let their Regional Delegates know of such service and the Delegate will inform the Recognition Committee Chair (normally the 2nd Vice President)


The Federation will provide a Certificate to the Choreographers when their round is chosen as ROM.

The B.C. Square & Round Dance Federation to establish a club to be called the “Four Score and More Club” for active members who have passed their 80^th Birthday.  The Federation will pay for the cost of developing & providing the badge for dancers within BC who are over 80 years of age

THE SILLERY AWARD
For Outstanding Service To Square Dancing

     This award is given in recognition of exceptional service - above and beyond normal activity in the Square Dance Club World - performed by any dancer, or dancer couple; caller, cuer or caller/cuer couple and leader or leader couple who are members in good standing of The Federation.

This prestigious Award will be presented when there is an acceptable nomination.

     For Criteria and the Nomination Form check the Appendices or go to the Web site - www.squaredance.bc.ca - or contact the Federation President, a member of the Executive or your Regional Delegates for full details.


Applications will be considered as they are received.

SILLERY AWARD Recipients

2003 Gerry & Elsie Rudiger
2004 Hank & Bea Kivits
2005 Brian Elmer & Rosalyn Garnett
2006 Chuck & Marguerite Jordan
2007 Al & Joy Berry
2008 Steve & Lynnette Edlund
2009 Nick & Mary Anne Turner
2010 Jack & Marg Webber
2010  Phil & Ingrid Douziech
2011 Ken & Sally Crisp
2012 Darcy & Beth McGifford

BCSRDF HANDBOOK PAGE 6

DANCING IN SCHOOLS AND THE COMMUNITY

     T he Federation has sponsored a dance program called Moving and Grooving that is designed to enable teachers, community leaders or dancers who are not callers, to teach Modern Square Dancing and Traditional Dancing.

     This program is contained in a three ringed binder with three 80 minute CDs of Traditional Circle, Line, Couple, Contra and Square dances (moving) and five 80 minute CDs for a ten unit program that teaches Modern Square Dancing (Grooving). The binder has complete explanations of the choreography, some square dance history, information about the Pacific Northwest Teen Festival and suggestions for projects for school classes.

     Each dance unit in Grooving is approximately 40 minutes in length. The program is designed so that boy / girl pairings are not essential, thus square dancing can be learned and enjoyed by any group regardless of sex (or age over 8 or 9)

Moving and Grooving was conceived, written and produced by Nick and Mary Anne Turner.

     The Federation committed $2000.00 towards the estimated total $12,000.00 production costs and sponsored a Cash Calendar fundraiser, which brought in enough money for the initial production of 200 copies.

     This project is totally nonprofit and is available to schools and community or church groups and of course,to Square and Round Dancers, for a minimum donation of $65.00 plus Shipping & Handling ($12.00 Canada, $18.00 U.S. and Overseas). Money received for the program will go towards the next production of 200 copies - a self perpetuating project!

SQUAREUPBC
A Marketing Initiative of the B.C. Square and Round Dance Federation

     SQUAREUPBC launched following the 1991 AGM when a promotion committee
was established to develop the concept of marketing Square Dancing throughout B.C.
by means of commercial TV.

     The objectives for SQUAREUPBC originally selected and still relevant today are:

     1.   To improve the number of new dancers recruited in B.C. each year
     2.   To upgrade the public image of the square dance recreation, identified as requiring a continuous, year-round effort
     3.   To educate the dance community in marketing the recreation effectively:
     • by going beyond the "status quo"
     • by adopting a marketing mindset, requiring equal attention to product (or service), place, price and promotion and teaching dancers, callers, cuers and leaders how to do the same
     • by seeking out and practising good nonprofit leadership/management techniques
     • by supporting the promotion of B.C. biennial Festivals with particular attention to maximizing spectator attendance

     SQUAREUPBC has been operating under an appointed Chairperson  since inception, namely Brian Elmer of Westbank, supported by his wife, Rosalyn Garnett.   The Chairperson has become more of a Director of Marketing, working on provincial projects where funding allows but more often directly assisting various regional and club promotional efforts.  Many areas of the province have been assisted with marketing advice and resources

     Some notable accomplishments include:

     • initial launch of the Dance Connection web site and the toll-free INFOLINE
     • two province-wide commercial television campaigns on Global TV (formerly BCTV)
     • widespread live remote radio coverage of Festival '99 in Salmon Arm
     • spearheading production of the Cool Moves youth recruitment video, a Canadian Society project
     • half-time performance by two hundred square dancers at a July, 2001, B.C. Lions home football game
     • a pilot project to explore strategies for in-class square dance instruction of elementary school students using guest caller-teachers
     • increased media attention for major dance events through the production of Media Kits such as used at Festival '99 in Salmon Arm, Festival 2001 in Courtenay, the Spring Jamboree 2002 in Williams Lake, the South Cariboo Jamboree 2002 at 100 Mile House, the annual Pacific Northwest Teen Square Dance Festival between 2000 and 2002, the annual Penticton Jamboree up to 2003 and the Okanagan's annual Spring Fling.
     • Placing the 1-800 Infoline number in the Super Pages of the telephone directory

     The head of SQUAREUPBC also sits on the Public Relations and Promotion Committee of the Canadian Square and Round Dance Society,  requiring participation in national teleconferences and, where possible, at sit-down meetings of the Committee.  Additional marketing tasks are undertaken at the national level as part of the B.C. Federation's active contribution.

If your club would like help with advertising, new dancer recruitment or promotion of a special event contact:

Brian Elmer,
3377 Tarragon Court,
Westbank, B.C.  V4T 1B3
Telephone/computer fax:  250-768-2694

E-mail:  Brian Click Here

BCSRDF HANDBOOK PAGE 8

FINANCIAL AID FOR NEW DANCER CLASSES

     Clubs that are having financial difficulty with hall costs and caller fees for their new dancer classes may apply to the Federation for funding to help with these costs.

     Callers or cuers or clogging instructors who are doing their own classes may also apply for funding to help defray their costs

     Criteria and Application Forms for these funds are in the Appendices of the Handbook for copying, or they may be obtained from your regional Delegates or the Executive, or downloaded from the web page: (www.squaredance.bc.ca)

     Applications should be sent to the 2nd Vice President
     (see Executive Officers page in the Handbook Appendices)

     Applications will be reviewed by the Funding Committee normally headed by the 2nd V-P

MEMORIAL FUNDS

          The Federation administers four Memorial Funds:

          The Dorothy Gray Memorial Fund

          The Vic Busa Memorial Fund

          The Jim McPherson Memorial Fund

          The D & D Sillery Memorial Fund

      These funds are invested as one sum but only the interest is to be used to help callers and cuers from B.C. attend caller schools.
      Criteria and Application Forms for these funds can be copied from The Handbook, obtained from your regional Delegates or the Executive, or downloaded from the web. (www.squaredance.bc.ca)

      Applications should be sent to the 2nd Vice President
      ( see Executive Officers page in the Handbook Appendices)

      Applications will be reviewed by the Funding Committee headed by the 2nd V-P

EDUCATION & LEADERSHIP

      Two leadership grants of $500.00 each are available each year for two regions of the province that wish to put on a leadership course, seminar, or workshop that furthers the promotion or perpetuation of Square Dancing.

          Requests for this funding should be sent to the 2nd Vice President
         ( see Executive Officers page in the Handbook Appendices)

          Requests will be reviewed by the Funding Committee headed by the 2nd V-P

          PLEASE INCLUDE AN OUTLINE OF THE PROPOSED COURSE, SEMINAR OR
           WORKSHOP WITH YOUR REQUEST FOR FUNDING.

 Home